Why Screenshots are Important, and How They Can Be Captured
Great screenshots are helpful for your business. Follow our guide to learn how to take excellent screenshots.
Screenshots are recordings of visible items displayed on a computer screen. As teams carry out more and more tasks on computers, more valuable new information will be displayed on screens. With screenshots, staff can instantly record this crucial information, facilitating business processes.
In this article, we look at some of the reasons why screenshots are important for your business. We also show you how you can capture excellent screenshots.
Why are Screenshots Important
Here are some of the reasons why screenshots are so important:
1. Boosts accuracy and accountability
Traditionally, workers record processes by typing a document or email summarizing the information. However, this presents an obvious problem. With this method, the worker's discretion determines the recorded or shared information. Therefore, some valuable information may be excluded, intentionally or not.
With screenshots, all the information that a worker may have excluded is added to the picture. This allows for accurate, unbiased records. With correct records, employees can better execute their tasks effectively.
2. Back up your problem with a screenshot
When you come across a problem while working on the Internet, a screenshot is probably the best way to create a record of it. This way, you can accurately record everything you encountered while working. Plus, it's much easier to show a coworker or technical expert the screen, especially if you're not a computer expert. You may not know the exact jargon to describe the problem you're facing on the computer screen.
Using your screen capture, the technical expert or experienced coworker can see precisely what you're facing and give tips to help you solve the problem. Additionally, managers can keep some of these screenshots on the company's record to help train new workers to handle such situations when they arise.
3. Record movements on the screen
If you'd like to take a coworker or client through a step-by-step process, a smart idea might be to use a screenshot. It takes less time than email, and it is more visual and easier to use. Screenshots help break down the steps into a simple flow, which the coworker or client can then implement to get results.
Recordings are perfect for creating helpful content such as a tour of a company website, how-to videos, product demonstrations, and other forms of instructional content with screen recorder.
4. Excellent for training remote teams
Companies today are increasingly using video capture as instructional materials. And with most remote jobs requiring workers to use web-based platforms, it's become a common practice to incorporate screenshots into training. Instead of sending out long, boring texts to coworkers, companies realize the value in a few step-by-step screenshots. According to research by Techsmith, 67% of employees are better at completing tasks when communicated by video or text with images.
With a sequence of screenshots, companies can break down complex processes into a simple algorithm that any new worker can follow. Screenshots are also helpful for training new workers to handle common problems. You can screenshot the error page and then follow it up with additional screenshots showing how to handle the situation. By doing this, workers are better equipped to recognize and handle new problems when they face them.
How They Can Be Captured
Here are some ways you can capture high-quality screenshots as part of your work:
1. Using a native application
Most PCs have an in-built screen capture tool function which you can use to take simple screenshots. With Windows 10, for example, you can use the PrtScn (Print Screen) key. This automatically adds the screenshot to the clipboard, which you can save by pasting it to another application. You can also save the screenshot to a dedicated folder with other keyboard combinations.
On Mac, using the Shift+Command+3 function allows you to take a screenshot of your entire screen. By pressing Shift+Command+4, you can also select a portion of the page.
2. Using a third-party application
Although native applications may work quite nicely for simple screenshots, they have limited functionality. For more flexibility with your screenshot, consider using a third-party app. With third-party apps, you can record video, add a audio recording, or even edit and trim your recording, depending on the application's features.
NinjaCapture, for example, allows you to annotate and highlight parts of the screen, adding extra detail to your screenshot.An effective screenshot chrome extension also lets you take videos with sound, adding more liveliness to your screen capture. When choosing a third-party app, ensure to examine its features so you can choose one best suited for your business.
Screenshots are essential in businesses for helping clients, solving problems, training new workers, and many more. With the right screenshot tools, you're better equipped to boost productivity at your workplace. NinjaCapture by 500apps is one efficient screen capture chrome extension that is not only free to use but also introduces you to 39 other prominent applications of its parent integral suite.
What Makes the Best Screen Recorder Extension?
Record unlimited HD quality videos
Take screenshots of entire screen, a selected area, and clipboard
Edit screenshots and videos using advanced annotation tools
Get access to unlimited recordings for FREE for 3 months
Upload files securely to cloud applications like Drop box, Google Drive and 500Box
Share recording links and get reviewer comments
Personalize screenshots, videos with no watermarks
Manage privacy settings to public, private with auto-generated password
Unbelievable pricing - the lowest you will ever find
Everything your business needs - 50 apps, 24/5 support and 99.95% uptime
Join the SaaS Revolution
All-in-One Suite of 50 apps
Unbelievable pricing - â¹999/user
24/5 Chat, Phone and Email Support
Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature